Return to Using iPads in Schools and Classrooms – Introduction

2. Setting up your iPads

Updated: December 13, 2012 at 10:52am

The following steps are generally what you may experience as you set up your iPads.  Some of these steps may already be done when you receive the iPads, those that need to be completed may be done by your school’s Technology Support specialist.

  • Unpack the iPads from their boxes
  • Set up a school iTunes account.  This will have to be authorized by the Principal who will be financially responsible for the account.  The school iTunes account can not be used on personal devices and personal iTunes accounts shouldn’t be used on school devices.  Remember, if you download an app to an iPad using your own account, it will be lost (and will have to be paid for again) when the iPad is connected to the school account.  Be patient, don’t connect the iPads to personal iTunes accounts – wait for the school account to be set up.
      • A note about iTunes accounts – in some cases it’s been found that the invoices for iTunes purchases (which will be sent automatically to the email account you provide in the iTunes set up) are blocked or sent to junk by HRSB email. The person responsible for reconciling your school financial accounts will need to be able to access these invoices, so the email account will need to be set to allow iTunes emails or that person will need direct access to the iTunes account.
  • Install (or connect) each iPad to the iTunes account.  This will likely take some time since the iPads may need a software update.  This is also when you’ll “name” your iPads.  You could go with number or names of scientists, etc. but each iPad should have an individual name. That name should also be the username of an email address connected to that iPad (see below).
  • Set up email accounts on each iPad.  Your school Ednet email administrator or Technology Support specialist will be able to create the email addresses.  As mentioned above the email accounts should reflect the name of the iPad.  For example Main Street Elementary School might have iPads named as MSES_iPad1, MSES_iPad2, etc. with corresponding email addresses of,, etc. When configuring the iPad email app to connect to the account, use IMAP protocol and in the Advanced setting select the Server file to save sent mail, not the Device.
  • You’ll likely want to enable restrictions on iPads that will prevent apps from being added (purchased) and deleted without providing a password.
  • Select and install apps.  This is an ongoing process and includes assessment and management of apps which is addressed separately.
  • It’s a good idea to have your Acceptable Use Policy (AUP) and or a FAQ document stored as a PDF file in the iBooks app on each iPad.  This way, students and teachers always have access to that information.

The content of this page is based in part on the Ipadschools Wiki.

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