MEMORANDUM
To:
All Track and Field Coaches and support personnel
From:
David Hubley, Charles P Allen High School 832-8964 ext. 7551012
daveh@staff.ednet.ns.ca
Jason Murphy, Citadel High School 491-4444 ext 2831310
237-1000 (mobile)
Re:
Halifax County Track and Field Meet 2012
Site:
Beazley Field, Dartmouth
Dates:
Wednesday May 16th
& Thursday May 17h
Extreme weather
cancellation make-up date – Friday May 18th
Start
Time:
9:45am – Both days (we always aim for this and are getting closer each
year)
Entry
Fee:
$5.00 per
athlete (including relay runners) + $20 per school ---- to a max of
$300 per school
Coaches
Meeting:
Tuesday April 24th, Charles P. Allen High
School Library at 7pm
Online
Entries:
Initial due date for precheck: Thursday May 10th/7pm
Deadline for
changes and final entries: Saturday May 12th/noon
Changes will be
very limited after this deadline.
Please see entry information below for further details of this essential
process.
This year the
District (County) meet will be held at the Beazley Field in Dartmouth on
Wednesday, May 16th and Thursday, May 17th.
Note that the cancellation/make-up date will be Friday May 18th.
Please note if Wednesday the 16th is cancelled due to bad
weather, Thursday’s events will go ahead as scheduled on Thursday and
Wednesday’s events will move to the rain date on Friday This also includes
Special Olympian events which would move to Friday if Wednesday is cancelled due
to weather.
Special
Olympians
We will be
holding the 100m, shot put and long jump events for Special Olympians again this
year. These athletes will be split into four divisions; Junior High Girls,
Junior High Boys, Senior High Girls and Senior High Boys. They will have the
same opportunity to advance to the Regional and Provincial Championships as all
other athletes and must follow the same qualification rules. The exception to
this is our Wheelchair 100m race. At this time, the NSSAF does not have a
provincial wheelchair track event so the wheelchair athletes will have the
opportunity to advance to Regionals but no further.
Please ensure that these athletes have supervision provided (EPA’s) as
coaches cannot be expected to coach, officiate and supervise their athletes as
well as the Special Olympians. Special Olympians are
permitted one person in the competition area per athlete. If a Special Olympian
requires more than one helper to successfully participate in the event, this
issue should be discussed with the Meet Director at the coaches meeting on the
morning of the event. Please communicate this to your EPA’s.
Officiating
In order for the
meet to run safely and efficiently, all schools will be assigned an event to
officiate or other duties to complete. With school budgets as they are, we have
noted a decline in the number of teachers/adults who are coming with schools so
please communicate with your administration and ensure you have enough sub time
to provide the helpers needed. If this is not possible please communicate with
your parents and see if they can help. Also, ensure the person(s) representing
your school is familiar with the rules for that event or the role they are
assigned to. They also need to realize that they may indeed be on site with
little break throughout the day and that it is also necessary that each school
supply several students to assist the official at the event to rake, retrieve,
mark or simply help out.
Supervision
To ensure the
safety and good behavior of the athletes when they are not competing, schools
should provide an additional teacher or parent to act as a chaperone of the team
area. Please do not allow your students to bring footballs, soccer balls, or
other athletic equipment to the meet as it usually ends up on the track or
infield during the event. This is a track and field competition, not a leisure
day. We understand it is difficult
to monitor all behavior, but please help us create a positive environment at the
meet.
Athlete
Safety/Facilities
There is very
little protection from the weather on site, so please make sure your athletes
dress properly and bring tarps and tents to protect themselves from the
elements. Every year we watch students arrive in shorts and t-shirts on rainy
nine degree days. They will not last
an hour on site. Suggest that they
bring toques, mitts and full foot coverage. Porta-potties, a canteen and
athletic therapists (for athletic related injuries only, not first–aid) will
once again be available on site.
Also, garbage bags are available in “the shack” so that at the end of the day
your team can clean up their area before they depart.
Also, we remind schools to bring their own first aid kit.
Finally, be sure that you are legally parked on site and ensure if you
arrive by bus that you use the drop off lane at the Junior high below the field
as busses cannot enter and turn around in the Beazley field lot.
Fees
Full fees ($5.00
per competitor + a $20.00 school entry fee to a max of $300 per school) should
be paid at the end of the 1st day, or mid-morning on the 2nd
day. Cheques are made payable to: Metro
High School Athletic Association and cover costs for security, timing,
rentals, toilets and equipment like shells, guns, measuring tapes, paper.
Information/Registration
We are using the
NSSAF webpage for much more information again this year. You can find
information and results from all districts and regionals and will find all the
information you need for provincials there.
It is also where you will go to register athletes for the meet so try it
out at
http://nssaf.ednet.ns.ca/forms/T&F2012/Main12.html
or link to it through the NSSAF main page.
http://nssaf.ednet.ns.ca
We are also
going to attempt something new this year and will be “Tweeting” some event
information prior to and during the meet.
It will not be extensive, but we may be able to post some top 3, where we
are in the meet, and certainly cancellation and reminder information. Follow us
on Twitter @nssaftrack
Thank you for
your involvement and all the hard work you put into Track and Field! We do
appreciate it we say it every year but we honestly cannot do it without you!
And on that
note, this will be Dave’s last year as meet director as he heads off into
retirement! With Jason now
permanently at a city school, a new county meet director will need to come
forward.
Sincerely,
Dave and Jason
Rules
and Regulations – Halifax County Track and Field Meet
1.
Age classifications:
S
Senior
under 19 as of Sept. 30/11
I
Intermediate
under 16 as of Sept. 30/11
J
Junior
under 14 as of Sept. 30/11
SAJ
Junior High Special Olympian
Grade 7-9
SAS
Senior High Special Olympian
Grade 10-12
Wheel
Wheelchair
under 19 as of Sept. 30/11
Ask kids how old they are and do not rely on the grade level for age
classes.
2.
A competitor may enter a maximum of 6 events,
including relays.
3.
Three athletes may be entered per event field event, per age
class, per gender, per school.
NEW
Four athletes may be entered per track event, per age class, per
gender, per school.
4.
In all throwing and jump-for-distance events, each competitor will be
allowed 3 trials only. Best throw or
jump in three rounds is used for placing.
Ties will be broken by next best jump or throw. No jump/throw off will
take place. Also…
* The first jump
or throw of each competitor will be measured
* In rounds 2 & 3, only those
throws/jumps which place in the top 10 will be measured.
A stake will be placed in the
field at the 10th place distance (if the athlete faults in the 1st
round then the 2nd round jump or throw will be measured so that they
get at least 1 measured attempt)
5.
Implements:
Shot Put
SB
6.00kg
IB
5.00kg
JB/IG/SG
4.00kg
JG
3.00kg
SAJB/SASB
4.00kg
SAJG/SASG
3.00kg
Discus
SB
1.75kg
IB
1.50kg
All others
1.00kg
Javelin
SB
800g
IB
700g
All others
600g
6.
Hurdle heights &
distances:
JG
30" (0.76m) X 80m
IG/SG
33" (0.83m) X 80m
JB
33" (0.83m) X 100m
IB
36" (0.90m) X 100m
SB
39" (1.00m) X 100m
7.
Hurdle
placements:
80 m
100 m
To first hurdle:
12 m
13 m
Between hurdles:
8 m
8.5 m
From last hurdle to finish:
12 m
10.5 m
8.
Hurdlers will be disqualified if they fail to attempt to clear each
hurdle during a given race or if judged to have gained advantage through
improper techniques. They will also be disqualified if they interfere outside
their lane with athletes in other lanes.
Races can be re-run at the discretion of the track referee if and athlete
is impeded to an extent that an “unfair” race occurs.
9.
Starting High
Jump Heights:
Class
Height
(all heights are
10cm below
SB
1.35 m
Provincial starting heights)
IB
1.30 m
JB
1.15 m
SG
1.15 m
IG
1.15 m
JG
1.05 m
10.
In the 400, 800, 1500, 3000, Hurdles and all relays, each race shall be run as a
timed-section final.
11.
400 meters and below will be run in lanes for all age classes. 800m may use a
waterfall start or curved line (depending on # of entrants) and 1500m and 3000m
will start on a curved line.
12.
All track events have priority over field events.
Competitors who are called away to a track event are to 1) let the field
judge know and 2) report back as quickly as possible.
You may ask and be permitted to throw/jump ahead/later of your usual
order, but once a round is finished you lose your attempt for that round.
Athletes may not throw or jump more than once in a round but may move to first
in one round and last in another round to create time. Likewise last in one
round and first in the next round. Please ensure your athletes understand this
procedure and are proactive in discussing this with field officials.
13.
Blocks will only be used in the final of the 100m. The
heats of the 100m and the 200m and 400m timed section finals will not use blocks
(blocks must be used in the 100m, 200m and 400m at the Regional Meet but there
are many less entrants per race at Regionals). The 100m heats will be run on
both sides of the track with juniors on one side and intermediates and seniors
on the other. Finals for all classes will be on the main side.
14.
All hurdle, relay and running events from the 200m up
(including the 200m), will be run as timed section finals.
15.
Qualifications for the 100m final are as follows:
Entries
#
of heats
Qualifications
9 - 16
2
top 3 + 2 fastest times
17 - 24
3
top 2 + 2 fastest times
25 - 32
4
top 1 + 4 fastest times
33 - 44
5
top 1 + 3 fastest times
41 - 48
6
top 2 + 4 fastest to
semi-final
then top 3 + 2 fastest to final
49 - 56
7
top 2 + 2 fastest to semi-final
then top 3 + 2 fastest to final
57 - 64
8
top 3 to tri-semi-final
then top 2 + 2 to final
16.
All competitors must start and finish their events in order to qualify for
Regionals. If they qualify and will
not be attending the Regionals, they must submit their names immediately to the
official–in-charge of their event and/or have their coaches submit their names
to the meet director preferably before leaving the site on Day 2.
No replacements will be made once the Regional meet is underway but we
will make replacements for athletes who tell us they are not coming before the
end of day Friday May 18th. Scratch rules at Regionals are much
stricter and are often enforced on athletes who miss a morning event and try to
compete in the afternoon.
17.
Individual
student athletes are permitted a false start each in all individual track
events. Student athletes charged with a second false start in an individual
event will be disqualified from that event.
For clarification, a heat, a semi-final and a final of an event like the
100m is considered 3 individual events not 1 individual event.
18.
Only pin spikes (max. 7 mm) will be permitted on the track or runways.
19.
You will only be allowed 5 changes to your entries per day at the meet.
Jason will give you change sheets each day at the coaches meeting.
This process will be discussed at the first coaches meeting.
Once the deadline has passed please realize that the work needed to put
the meet together is underway and we really need to focus on getting it
together. Carefully enter your athletes and post a list for students to tell you
the errors prior to the deadline. The official entries are what are downloaded
at the entry deadline on Friday. As
always, you may change your relay members at any time but be sure they are only
in 6 events.
20.
Ribbons will be awarded to the top 3 finishers in each event. Field events will
give ribbons immediately following the 3rd round and track events
800m and above will give ribbons on the track. 400m and below will be given in
the booth on day 2 of the meet.
21.
The team point system will follow the Regional and Provincial Championship
model. Please see NSSAF website for details
22.
Special Athletes: EPA’s should be with the special athletes at all times.
23. Advancement to the Regional Meet for all competitors
Track Events
top 8
Field Events
top 8 (ties are broken when possible by next best jump/throw)
Relays
top 4
24.
A reminder that
senior boys no longer run the 5000m and now run the 3000m
25.
At districts only, if we have 4 or less athletes
registered for the 3000m, we will run the more senior age group with the age
class below. This rarely occurs
other than when in the SG 3000m where we sometimes run the 4 athletes at the
same time as the intermediate girls.
26. Entry
timeline
§
6 days prior to the meet (Thursday May 10th at 7pm) is the
coaches’ due date for entering most of
their athletes in the online database. At this time, Jason needs to go through
and look for major errors (entering an athlete in 8 events, two different
divisions, having 8 entries per event/per school per division, etc). I suggest
that you post your tentative entries on Thursday morning and the students will
tell you if there are mistakes. We will notify coaches (via email) of errors on
Friday May 11th and ask them to make the necessary corrections in the
online database by Saturday May 12th at noon (final deadline). All
coaches can correct errors and all coaches can make changes/additions prior to
noon Saturday noon but we ask that you are very cautious.
We have noted coaches with no errors on Thursday and significant ones by
Saturday.
§
4 days prior to the meet (Saturday May 12th at noon) is the final
deadline for changes to the online database and your schools entries.
At this point, we will download the entries and make up heats/lanes and
print all event paperwork from entries received. This process takes about 8
hours and we need to do the same for the city meet then run the city meet Monday
and Tuesday so we hope you understand the need for the deadlines. Also, the
database will still be open after noon on Saturday, but any revisions past noon
will not be in the meet since the file is downloaded in one form and then
converted into another for the meet.
§ Day of the meet/on site changes may be made, but are limited to 5 changes per school per day. Coaches will be given “change” forms at the morning coaches meeting. These forms will be completed by the coach/advisor and be given directly to the official/clerk of the event by the coach or athlete. It will be accepted without question. Please fill this form out completely including school name and student name and classification. A change includes having an athlete in the wrong division, swapping one athlete for another if someone did not show, adding an event for an athlete, adding an athlete altogether, correcting an incorrect age division.