Dear coaches/advisors,

Again this season all entries for the NSSAF Halifax City District track meet must be entered into a web-based computer database.  Each school will be responsible for entering their own athletes.  The initial due date for entries is Thursday May 10^th at 7pm. As usual, I will do a check of entries on Thursday night to pick up any major errors and will get in touch with schools via email regarding these errors. Schools then make corrections before the final deadline of Saturday May 12th at noon. Please adjust your team selection procedures in order to meet these timelines but call me if you are desperate!  Remember- still only 3 field athletes but an increase to 4 track athletes.

Wheelchair 100m entries do not need to be done before the meet and will be made at the starting line of the event with the clerk of the course.  Special Athlete entries do need to be done online again this year so please ensure you coordinate with your EPA staff early

Entries

1)     I suggest completing entry sheets by hand for each classification and gender. Ensure each athlete’s name is spelled correctly, ensure they are entered in the correct events and classification and that no athlete is entered in more than 6 total events (relays included).  Also ensure you are not attempting to enter more than one relay per classification/per gender and more than 3 athletes per gender, per age class, per event for field events and 4 athletes per gender, per age class, per event for track events (Special Athletes are exempt from this rule). 

2)     When you know your entries, go to http://nssaf.ednet.ns.ca/forms/T&F2012/Main12.html or go to the main NSSAF page http://nssaf.ednet.ns.ca and click the link for the Track and Field information page.

3)     At the top of the track and field information page, click on a link for Registration. 

4)     Select your district meet by clicking Capital (County) and then again, click Registration.     

5)     You are now on a screen asking for your School and Password. Enter the school abbreviation (NSSAF abbreviation) and the password specific to your school.

school_________________   password ___________________     Click Submit.

6)     You are now on the entry section for your school and can begin entering athletes. 

I would suggest working from your hand written sheets and begin by entering an athletes name in the box. Please use capital letters on the first letter of the given and surname only (as in Jason Murphy: do not use all caps). Next, select the classification by using the tick boxes and then select the events the athlete will compete in by ticking the boxes next to the event. When satisfied you are correct, submit this athlete by clicking submit. You can now move on to the next athlete.  Note that it shows your last athlete entered.

7)       To enter your relay teams select register relays from the main entry screen and simply tick the box of all the relays your school will be entering.  1 relay team per relay/per class/per gender.

8)       To see the athletes you have entered, click on check athletes. Once on this screen you will see how to correct some mistakes you have made and get a list of the athletes and the events they are in. See more on how to correct mistakes and print this list below.

9)       It does not matter what order you enter the athletes. It would be wise however to keep track of the athletes you have entered. Also, the program saves in real time, meaning that you do not need to save it.  It saves on the NSSAF database as you enter them. At any time you can quit entering data, close it and then log in at another time and continue entering athletes. Nothing will be completely final until I download the files for the second time (Saturday May 12^th at noon). At that point changes will only be accepted at the meet and limited to 5 changes per day per school. Please note that after noon hour on Saturday, the online entry database will still accept entries, but I will not get them or put them into the meet. I save a file from the site, clean it up a bit Saturday afternoon and then use this file in a completely different program most of Saturday/Sunday to create heats and lanes.

Printing

1)     At anytime while on the check athletes screen you can select File>Print from the menu at the top left of your screen to print everything you have done so far.  You could also try ctrl>print screen keys held together on the keyboard.

2)     I would suggest printing your final list and posting it for your athletes to check for errors before the deadline. If you made any mistakes, you can then correct them before the final deadline. Kids will pick up the mistakes much faster than you will!

Mistakes

1)     To correct a mistake for an athlete, go to the check athletes screen.  

2)     Type in the name of the problem athlete in the athlete name box.  You will delete the athlete from all events by typing a percent sign (%) in the event box, making sure their classification is correct (matches what you put in before) and by then clicking on delete when satisfied.

3)     You now must re-enter the athlete from scratch. While there are slightly shorter ways, but believe me, this is the safest method to make any changes to any athlete (spelling, event, classification, ect.) Spelling an athlete two different ways will seem like 2 separate people, as will putting the athlete in 2 different classifications.

This is way easier than it might seem. If you need any help at all, email me anytime at (murphyja@staff.ednet.ns.ca) or call my mobile (237-1000). I really don’t mind because getting this right the first time makes our day at the track much easier! 

Good luck and thank you all for your cooperation.

Jason Murphy-Citadel High School

NSSAF Capital Region Event Scorer

City District Meet Director